For multi-club gym operators and marketing teams
Your members already make your best content. Your brand approves what goes public.
Members scan a QR code and capture photos in their browser. Your club staff approve each one. Your marketing team gets branded photos and a recap reel, ready the same day.
Nothing posts anywhere unless your team posts it.
Free resource
Who gets to call a photo "good enough"?
A free two-page approval guide for multi-club gyms: a three-bucket rubric, five quick questions, and a front desk card your team can use tomorrow.
- Sort every photo into Publish, Hold, or Reject
- Name one approver per club and a 24-hour deadline
- Works with any tool, or a shared folder
On a phone? If the download doesn't start, use "Open in browser" to read it right away.
The guide mirrors the staff-approval step in Fitness Pix. See how it works at fitpix.live/demo
Club content approval guide
Publish
On brand, shows the club experience, and no one would be surprised to see it posted.
Hold
A solid image with one unresolved issue. Resolve it within 2 days or reject it.
Reject
Off brand, unkind to a member, unsafe, or simply not a strong photo.
Explainer
See how it works in under 50 seconds.
From member capture to staff-approved club content.
Why clubs use it
Real content, on brand, with clear records.
A steady supply of real content
Events, challenges and milestones already happen. Members capture the moments, and your team gets approved assets without chasing photos afterward.
Every club on brand
Club branding on the event wall and reel end card, with a review step before anything is shared.
Clear records
Member acknowledgement notice and stored acknowledgement records, downloadable as CSV. Consent wording should be approved by your club's counsel.
Members who feel seen
Recognition keeps members engaged between visits. When members see their photos on the club wall and in recap reels, the club feels like theirs, and that is the kind of community that supports retention.
How it works
Four steps, every event.
Set up a club event and its QR code
Print it, show it on a screen, or share the link.
Members capture photos in their browser
A limited roll per member. No app, no account.
Staff review and approve submissions
Only staff-approved submissions appear on your FitPix wall.
Marketing downloads approved photos and the recap reel
Then posts them through your existing social channels.
Distribution stays yours. Fitness Pix supplies approved content to the tools you already use.
The output
Approved, on-brand content your team can use the same day.
Club wall
Staff-approved photos from each event, with your club's branding.
Your club name
Your end-card text
Recap reel end card
Every reel closes on your logo and your own end-card text.
Downloads
Approved photos in platform sizes, one at a time or as a ZIP.
Illustrative example. Your club's branding and your members' approved photos appear here.
Recap reels, ready the same day.
Approved photos from each event become a branded recap reel with your club's logo and end card. Your marketing team downloads it and posts it on your own channels.
Your club name
Your end-card text
Operating model
Local participation. A repeatable process across clubs.
Organization administrators
Set up clubs, staff access and default branding. See events across all of the organization's clubs.
Club managers and reviewers
Create events and QR codes for their club, review submissions, and approve what goes on the wall. Staff only see clubs they're assigned to.
Marketing teams
Download approved photos, platform-sized versions and recap reels, and publish through the channels they already run.
Approvals happen at club level. Cross-club analytics and regional or multi-club campaigns from one login are planned, not available today.
Feature status
Available today / Planned next
- Club branding on event wallsClub name, location and logo on each event wall.
- Reel end cardsEvery recap reel closes on your logo and your own end-card text.
- Logo overlay on downloaded photosOptional club logo and name stamped on photos your team downloads.
- Platform-sized photo exportsDownload approved photos at 9:16, 4:5 or 1:1, one at a time or as a ZIP.
- Member acknowledgement noticeMembers agree to a short photo notice before the camera opens.
- One standard across every clubOne set of branding and approval standards across every club in your organization.
- Stored acknowledgement recordsEach agreement is saved with the event, roll, notice version and time. Staff can download a CSV per event.
- Logo overlay on recap reelsLogo on every frame of the reel, not only the end card.
- Club librariesAll of a club's approved content across events in one place.
- Optional community featuresTurning the wall into an ongoing members' space.
- Cross-club analyticsParticipation and approval numbers compared across clubs.
- Regional or multi-club campaignsLaunch one campaign across selected clubs from one login.
For marketing teams
Give your marketing team more approved club content.
Create a repeatable process for collecting member photos, reviewing submissions, and turning approved moments into content your team can use.
Collect member content through a repeatable club workflow.
Give staff control over what appears on the club wall.
Supply marketing with approved photos and recap reels.
From member moments to branded content.
Automatically watermark images and create recap reels with your branded end card. Less editing. More approved content ready to share.
Pricing
Simple pricing, per club
Founding Regional Partner
$199 per club / month
- Setup fee waived
- Recap reels included
- Month-to-month
4 to 11 clubs
$179 per club per month
12 or more clubs
Custom quote — request one through the walkthrough button below
Recap reels
Included. No per-event charges.
Paying from day one keeps the pilot serious on both sides. Start with 1 to 3 clubs.
Estimator
Estimate your monthly subscription.
Set your club count. The club subscription covers everything, recap reels included — there are no per-event charges.
$199 per club for 1–3 clubs, $179 per club for 4–11, custom quote at 12 or more.
- Recap reels included
- No per-event charges
- Month-to-month
An estimate, not a quote. Final pricing is confirmed together before anything starts.
Pilot
Start with a club pilot.
Explore a 60-day pilot at 1–3 locations before considering a wider rollout. Setup, club branding, event QR codes, and staff training are included.
What's included
- Setup
- Club branding
- Event QR codes
- Staff training
What we'll look at together
The pilot is built to produce evidence, not just a trial.
- Member participation per event
- Submitted photos
- Approved photos per event
- Staff review time
- Downloaded assets
- Assets your marketing team actually publishes
- Staff feedback
A proposed framework, not automated reporting. We review the results with you at the end of the pilot.
FAQ
Questions buyers ask.
Do members need an app or account?
No. Members scan the event QR code and shoot in their phone's browser. No download, no sign-up.
Who approves submissions?
Your club staff. Every photo waits in a review queue, and only staff-approved submissions appear on your FitPix wall.
Can headquarters manage several clubs today?
Organization administrators can set up clubs and see events across their organization's clubs. Each event is still run and reviewed at club level. Cross-club analytics and regional campaigns from one login are planned, not available yet.
Does FitPix publish directly to social media?
No. Your team downloads approved photos and recap reels and posts them through your existing social channels. Nothing posts anywhere unless you post it.
What can the team download today?
Original approved photos, all approved photos at once, platform-sized versions (9:16, 4:5, 1:1) with optional club branding, and the event's recap reel.
Where does club branding appear?
On the event wall, on the recap reel's end card, and optionally on downloaded photos.
How long is media retained?
Photos and reels are kept for 90 days by default, then deleted automatically. Download anything you want to keep before then.
What member acknowledgement is collected and stored?
Members agree to the club's photo notice before shooting. FitPix saves which event, which roll, which version of the notice and when. No names, emails or IP addresses.
How can someone request removal of a photo?
Staff can reject or remove any photo from the review queue. Members can ask their club, or email hello@fitpix.live.
Does this replace our social media or marketing tools?
No. Fitness Pix supplies approved photos and reels. Your team keeps posting through the tools it uses now.
How long does it take to try?
A club can be set up with branding and an event QR code for a pilot. We walk your staff through approval.
What does onboarding and the pilot include?
Setup, club branding, event QR codes and staff training, for a 60-day pilot at 1 to 3 locations.